Call for interest – 2021 HSRAANZ Mentoring Program

HSRAANZ Mentoring Program

  • Mentees must be individual members of the Association or staff/students of a corporate member.


  • Mentors do not need to be HSRAANZ members.  Mentors can be early, mid-career or experienced researchers as mentors at a similar level or a few years in advance of the mentee can offer excellent and current support and advice.


  • Applications for the 2021 Program close on Monday 12 October 2020.  Please complete an application form.


Mentee Application Form Mentor Application Form

The aim of the HSRAANZ Mentoring Program is primarily to build capacity in HSR and strengthen the HSR community of practice.   Additional aims are to: encourage health services researchers to be active professionals; to nurture and promote HSR talent; retain excellent researchers; develop future HSR leaders; improve networking and communication opportunities, and overcome professional and geographical isolation. The program offers a partnership where both parties can benefit.

The HSRAANZ runs the mentoring program annually, with a call for mentees in September with the aim of matching mentees and mentors by the end of the year and the program commencing in January.

Roles and Responsibilities

Subject to mentor availability, the HSRAANZ will match participants based on areas of research interest, work environment and experience and geographic location.  HSRAANZ may consult with the mentee and mentor regarding matching. The critical factor for a successful mentoring relationship is shared expectations and a shared belief in the value of mentoring.

Once matched, the ongoing arrangements for mentorship activities are negotiated directly between the mentee and mentor.  Mentees must take responsibility for arranging the initial meeting with their mentors and continue this responsibility for ongoing meetings.

Following matching, mentees should complete a Development Plan, and provide a copy, with their CV, to their mentor to review.

Mentees should consider what they want from the mentoring relationship prior to meeting their mentor. Then, both parties should discuss expectations of the mentoring relationship and agree on the objectives of the relationship and structure of the mentoring sessions.  This may include session duration, frequency, content, venue and agenda, work plan, areas for discussion and a timetable for meetings. Discussion may also cover expectations of the mentor and mentee, how to give feedback and agreed principles underlying the mentoring relationship.

Face-to-face meetings are ideal and partnering will be arranged for people in the same city when possible. However, when not possible due to mentor and mentee geographically separated, meetings using the internet, telephone or email work well.

The focus of the relationship is to achieve the mentee’s goals. However, both parties need to respect each other’s time and follow through on actions or commitments.

Each mentoring relationship is different. Some lessons learned over years of running of the program include:

  • Confidentiality is essential for the mentoring relationship to be successful. Neither party should convey information about personal or professional issues, covered during mentoring sessions, to anyone else without prior and explicit permission.


  • Appropriate acknowledgement and credit for any joint work or projects that arise from the relationship must be given. This includes publications, where we recommend that any authorship arrangements be agreed at the outset.


Program Length

The duration of the formal mentoring relationship is up to 12 months. Regular meetings are usually held until the agreed mentoring goals and objectives have been achieved or years end (subject to exceptional circumstances from either side for discontinuing the relationship).  After the formal program concludes, mentors and mentees may agree to continue meeting in an ad-hoc/informal way.  The one-year time limit simply allows HSRAANZ to provide "turnover" and opportunities for more participants.


Support can be provided by the Program Coordinator at the commencement of the Program or if the mentoring relationship runs into difficulty.  The Program Coordinator will provide assistance when needed but the responsibility rests with each mentoring partner.  Any decision to terminate must be made by the mentoring partners.

If the mentoring relationship does not work out for whatever reason, the Program Co-ordinator should be advised and a new match may be able to be made.


At the end of the 12-months, mentors and mentees will be asked to report on the mentoring experience, how they benefited from the relationship and make suggestions to improve the program.   


Mentee Application Form Mentor Application Form

 Learn More about Mentoring and Read our Mentoring Resources